Temp Finance Coordinator

The Berkman Klein Center (BKC) Finance team seeks a short-term full-time Finance and Administration Assistant to support a wide range of exciting public-interest focused research and programmatic activities, as well as community members at every level within the BKC, including faculty, students, staff, fellows, and visitors and from all over the world. The role will extend for up to 90 days from hiring, with the possibility of continuing in a part-time capacity based on business need and funding. The Finance and Administration Assistant’s main responsibilities revolve around expense reporting, vendor management, facilitation of academic appointments, and budget analysis, sponsored research administration, and other tasks related to grant management.

To apply, please send a resume and cover letter to tempemployment@cyber.harvard.edu.

Job Specific Responsibilities:

Finance

• Ensure timely and accurate processing of expense reporting across all BKC-affiliated centers, including reviewing, coding, and approval of expenses in line with established timelines.
• Process invoices, stipends, other payments; serve as liaison to vendors including communications, facilitating signed contracts, and the addition of vendors to the payment system.
• Assist in grant and gift management and financial analysis duties, including reviewing and reconciling project spending, performing journal entries and other fund transfers as needed, and preparing monthly financial reports for funders and other stakeholders.
• Assist Finance Director with the annual budget process, including reporting changes, allocations, and submissions to HLS Finance as required.

Administration

• Review and approve weekly Research Assistant and other contingent employee timesheets to ensure compliance with BKC practices and Harvard Policy.
• Coordinate with HLS Financial Office, Harvard International Office (HIO), and other administrative departments to support Harvard academic appointments for our dynamic community of fellows, faculty associates, and affiliates; assist with maintaining community lists.
• Assist with processing visa sponsorships for international applicants.
• May support regular events and special functions by staffing registration tables, assisting with room setup and breakdown, wayfinding, maintaining and/or vetting participant lists.

General

• Be called upon for other tasks, sometimes on short notice, based on the fast-paced and changing needs of the Center.

Basic Qualifications:  

• 5 years of experience in accounting, administration, human resources, or related field. Education beyond high school may count toward years of experience.  

Additional Qualifications:

We are looking for people who are/ have:

• Experience with sponsored research grants or similar financial environments; and/or human resources administration experience helpful.
• Facility with Microsoft Excel strongly desirable; familiarity with Harvard financial systems such as Concur, Buy2Pay, and PeopleSoft is a plus.
• Effective interpersonal skills, including written and verbal communication; experience working with a range of dynamic, diverse, and highly motivated individuals; comfort receiving and offering feedback; ability to build and maintain relationships across the Center including faculty, staff, visiting scholars, and students.
• Experience managing workflows and processes within non-profit or academic organizations; confidence in learning new systems and processes.
• Focus on equity and inclusion and eagerness to prioritize these values within all aspects of work and programming.
• Proactive, highly organized, detail-oriented, naturally curious, and able to thrive in a fast paced, dynamic environment.  

Additional Information

This is a temporary appointment currently expected to extend to up to 90 days after the start date, subject to departmental funding and need. This role will offer competitive compensation based in part on skills and experience. No benefits are included with this position.

Apply

To apply, please send a resume and cover letter to tempemployment@cyber.harvard.edu.