The Berkman Klein Center for Internet & Society at Harvard University seeks an experienced and charismatic Financial and Operations Administrator to support our dynamic, high-functioning research center. This key position supports a wide range of exciting public-interest focused activities, as well as community members at every level within the Berkman Klein Center, including faculty, students, staff, fellows, and visitors and from all over the world. The successful candidate will be comfortable with financial, grants management, and HR processes but also be a well-rounded, curious, and capable administrator with a keen interest in being part of this community. To learn more about Berkman Klein Center for Internet & Society, visit us at cyber.harvard.edu/about.
The Administrator’s main responsibilities will include overseeing the Center’s weekly, bi-weekly and monthly payrolls, facilitating appointments for Fellows, interns, and other positions, and conducting budget analysis, sponsored research administration, and other tasks related to grant management.
As a Financial and Operations Administrator, you will:
Oversee Center payrolls including but not limited to hiring and onboarding Research Assistants and other weekly employees, reviewing and approving weekly and bi-weekly payrolls, and acting as main payroll liaison between Center and Law School Human Resources Office.
Partner with HLS Human Resources, Harvard International Office (HIO) and other administrative offices to process Harvard appointments for various employee and non-employee affiliates, including assisting with visa applications for international applicants.
Assist in grant management and financial analysis duties, including reviewing and reconciling sponsored project spending, performing journal entries and other fund transfers as needed, preparing financial reports for funders and other stakeholders, and communicating with Office for Sponsored Programs and other University offices, project staff, and funders as needed.
Ensure the proper allocation of salaries and stipends across a dynamic set of sponsored and core funds.
Manage the administrative onboarding process for staff, fellows, visiting researchers, and affiliates to the Berkman community.
Assist with outreach and selection activities of our annual calls for Fellows and summer interns.
Advise and train the Berkman community in Center and University policies and best practices and assist in documenting procedures.
Be called upon for other tasks based on the fast-paced and changing needs of the Center.
The right candidate will have a can-do attitude and a strong desire to effect positive change. They will thrive in a committed, collaborative, and tight-knit community that encourages creativity and serious fun, values novel approaches to solving problems, continually builds upon best-practices and lessons learned, and supports its community members’ independent and collective goals.
Bachelor’s degree or equivalent work experience. Minimum of 3 years’ relevant work experience required.
Additional Qualifications and Skills
We are looking for people who are/have:
Experience managing sponsored research grants or similar financial environments; payroll and/or human resources experience helpful.
Facility with Microsoft Excel strongly desirable.
Effective interpersonal skills, including experience working with a range of dynamic, diverse, and highly motivated individuals; comfort receiving and offering feedback; ability to build and maintain relationships across the Center including faculty, staff, visiting scholars, and students.
Experience managing workflows and designing processes; within non-profit or academic organizations a plus.
Focus on diversity, equity, and inclusion and eagerness to prioritize these values within all aspects of work and programming.
Proactive, highly organized, detail-oriented, and able to thrive in a fast paced, dynamic environment.
Effective writing, editing, proofreading, for academic and general audiences
Based on the changing needs of the Center and the Institute, the Financial and Operations Administrator may be called upon for other tasks at short notice. Occasional evening and weekend work may be required.
This is a term appointment currently expected to extend through June 30, 2023 with potential for renewal subject to funding and departmental need.
We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.
All offers to be made by HLS Human Resources.
Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School is a place where you can thrive.