Volunteers: Difference between revisions

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**Thank you** for helping us with this conference! Please sign up below for day-of tasks.
'''MAY 15'''
{| border="1" cellpadding="2"
!width="75"|Time
!width="200"|Responsibilities
!width="100"|Location
!width="200"|Sign Up
|-
|7-8 AM  || Moving materials and boxes to Austin, putting up signs, set up || Austin Hall  ||  Tuna Chatterjee, Carey Andersen, Melanie Dulong
|-
|7:30 AM || Timeline Setup || Austin Rotunda || Yvette Wohn
|-
|7:30 AM || Website foamcore board setup || Austin Rotunda || Sally Walkerman
|-
|8 AM || Ames Setup (Reserved seats, press, etc) || Ames Courtroom || Sam Bayard
|-
|8 AM || Ames Traffic Management (3)  || Ames Courtroom || Max Weinstein, Brandon Palmen
|-
|8-10 AM  || Registration Desk (4-6 people) || Austin Rotunda || Caroline Nolan, Carey Andersen, Melanie Dulong, Laureli Mallek, Persephone Miel
|-
|8-10 AM || Backup press wrangling || Austin Rotunda || Lexie Koss, Caroline Nolan
|-
|9:30-11:00 AM || Mic Runners (2) || Ames Courtroom || Sally Walkerman, Joyce Searls
|-
|11:30-1:00 PM || Mic Runners (2) || Ames Courtroom || Joyce Searls, Renee Lloyd
|-
|10-12 PM  || Registration Desk (1-2) || Austin Rotunda  || Carey Andersen, Laureli Mallek
|-
|12-2 PM  || Registration Desk (1) || Austin Rotunda || Sam Bayard
|-
|1-2:00 PM  || Directing participants to lunch and back || Austin Hall/Pound Hall  || All Hands
|-
|2-4 PM  || Registration Desk (1) || Austin Rotunda || Chris Conley, Tuna Chatterjee
|-
|2-4 PM || Mic Runners (2) || Ames Courtroom || Sally Walkerman, Vandana Aneja
|-
|4-6 PM || Mic Runners (2) || Ames Courtroom || Sam Bayard, Chris Conley
|-
|4-6 PM  ||  Registration Desk (1) || Austin Rotunda  || Vandana Aneja
|-
|5 PM  || Reception Setup || Ropes Gray || Miriam Simun, Mary Joyce
|-
|6 PM || Breakdown and materials cleanup || Austin Rotunda || Sam Bayard
|-
|6-6:30 PM || Reception traffic management || Austin Hall/Pound Hall || All Hands
|-
|6 PM || Rock Band Facilitator || John Chipman Gray Room  ||
|-
|6 PM || Music Facilitator || Ropes Gray ||
|-
|ALL DAY || Photographers || Everywhere || David A, Wendy S, Yvette Wohn
|-
|ALL DAY || Question tool monitor || The Internets || egeorge
|-
|ALL DAY || IRC and Twitter monitor || The Internets || wseltzer, egeorge, jcallina
|-
|ALL DAY || Camera person #2 || Ames Courtroom ||
|-
|BOTH DAYS || YouTube Room Director || Morgan Courtroom || Leah Weinberger?
|-
|BOTH DAYS || Matrix and Wiki Syncer || The Internets ||
|}


**May 31 Volunteer Schedule/Sign-up**
|**Time**|**Responsibilities**|**Location**|**Sign-up**|


|7 am - 8 am|Prep - schlepping stuff from Berkman to Pound, putting up signs|Pound|josh, erin|
|8 am - 10 am|Registration desk (need 4)|Pound|erin, caroline, Catherine|
|10 am - 12 pm|Fred Friendly Note Taker|Pound|sally|
|10 am - 12 pm|Fred Friendly Note Taker #2|Pound|pat|
|12 pm - 1:15 pm|Help directing participants to Hark for Lunch and back(need 2)|Pound/Hark|liana|
|1 pm - 2:30 pm|Note Taker for Student Working Group|Pound|oday|
|1 pm - 2:30 pm|Note Taker for Librarian Working Group|Pound|crhinesmith|
|1 pm - 2:30 pm|Note Taker for Corporate Working Group|Pound|josh|
|1 pm - 2:30 pm|Note Taker for University Counsel Working Group|Pound|Matt Lovell |
|1 pm - 2:30 pm|Note Taker for Non-profit Working Group|Pound|sally|
|1 pm - 2:30 pm|Note Taker for Foundation Working Group|Pound|kaitlin|
|1 pm - 2:30 pm|Note Taker for Faculty/Administrator Working Group|Pound| Ben|
|1 pm - 2:45 pm|Someone on hand in hall for people with questions|Pound|erin|
|2:45 pm - 3:30 pm|Note Taker for Report back|Pound|pat|
|3:30 pm - 5:00 pm|Note Taker for Mixed Working Group 1|Pound|josh|
|3:30 pm - 5:00 pm|Note Taker for Mixed Working Group 2|Pound|oday|
|3:30 pm - 5:00 pm|Note Taker for Mixed Working Group 3|Pound|Ben|
|3:30 pm - 5:00 pm|Note Taker for Mixed Working Group 4|Pound|Gene|
|3:30 pm - 5:00 pm|Note Taker for Mixed Working Group 5|Pound| Matt Lovell|
|5:15 pm - 6:00 pm|Note Taker for Day 1 Wrap Up|Pound|Pat|
|5:30 pm - 6:00 pm|Caspersen Room Set Up|Caspersen Room|Catherine, liana, SY|
|5:45 pm - 6:30 pm|Managing front of Langdell Library to Facilitate Entrance (need a bunch of help)|Langdell Front Entrance|SY, Josh,zeno|
|6:00 pm - 7:30 pm|Helping with flow of cocktail party|Caspersen Room, elevator exit on that floor, etc.|SY, Josh|


**June 1 Volunteer Schedule/Sign-up**
'''MAY 16'''
|**Time**|**Responsibilities**|**Location**|**Sign-up**|
{| border="1" cellpadding="2"
|7 am - 8 am|Prep - schlepping stuff from Berkman to Austin, putting up signs|Austin|Josh, erin, erica|
!width="75"|Time
|8 am - 10 am|Registration desk shift 1 (need 4) Special check in for facilitators, Section for day-of registrations|Austin|Caroline, Catherine, Moira,Josh|
!width="200"|Responsibilities
|8 am - 10 am|Greeters (need 3)|Austin| erica|
!width="100"|Location
|10 am - 12 pm|Registration desk shift 2 (need 2)|Start at Austin, move to Pound|Catherine, Moira|
!width="200"|Sign Up
|10:30 am|Sign Manager for Pound for directions and Working Group Session 1 Rooms|Pound|zeno|
|-
|9:45 am - 11:00 am|Runners - leading people from Austin to Pound (need 3?)|Austin/Pound|Josh, Ben|
|7-8 AM  || Moving materials and boxes to Austin, putting up signs, set up  || Austin Hall  || Tuna Chatterjee, Carey Andersen
|10:30 am - 11:00 am|Runner - Working Group Leader Liaison/General Go-to|Pound|Josh|
|-
|12 pm - 2 pm|Registration desk shift 3 (need 2)|Pound|SY, Ben|
|8 AM || Ames Setup (Reserved seats, press, etc) || Ames Courtroom || Chris Conley, Yvette Wohn
|1:00 pm|Sign Manager for Pound for Working Group Session 2 Rooms|Pound| |
|-
|1:45 pm - 3:30 pm|Runner - Working Group Leader Liaison/General Go-to|Pound| |
|8 AM || Ames Traffic Management || Ames Courtroom || Carey Andersen, Max Weinstein, Brandon Palmen
|2 pm - 4 pm|Registration desk shift 4 (need 2)|Pound|Moira, SY|
|-
|3:30 pm - 4 pm|Runners - leading people from Pound to Austin (need 3?)|Pound/Austin|Catherine, Ben, Caroline|
|9 AM || Sign Managers for breakout rooms (2) || Various ||
|5:00 pm - on|Runners - handing our FFT dinner info/day wrap-upings/cleanup|Austin| |
|-
|8-9:30 AM  || Registration Desk (4-6 people) || Austin Rotunda || Caroline Nolan, Tuna Chatterjee, Sam Bayard, Renee Lloyd, Tim Hwang
|-
|9:30 AM || Traffic management to Openness Sessions || Ames/Austin Rotunda || Sam Bayard
|-
|ALL DAY || Austin North Manager || Austin North ||
|-
|ALL DAY || Austin West Manager || Austin West ||
|-
|ALL DAY || Austin East Manager || Austin East ||
|-
|ALL DAY || Langdell North Manager || Langdell North || Mike Deehan
|-
|ALL DAY || Langdell South Manager || Langdell South ||
|-
|ALL DAY || Hauser 104 Manager || Hauser 104 ||
|-
|ALL DAY || Hauser 102 Manager || Hauser 102 ||
|-
|ALL DAY || Pound 102 Manager (at 11:15) || Pound 102 ||
|-
|ALL DAY || Berkman Conf Room Manager (at 11:15) || Berkman Center ||
|-
|10-12 PM  || Registration Desk (1) || Austin Rotunda  || Sam Bayard
|-
|10:45 AM || Self organizing / session organization assistance || Austin Rotunda ||
|-
|11:15 AM || Traffic management to breakout sessions || Austin Rotunda || All Hands
|-
|11:15 AM || Classroom check / assistance || Various ||  
|-
|12-2 PM || Registration Desk (1) || Austin Rotunda || Renee Lloyd
|-
|12:30-1:45 PM  || Direct people to lunch || Various locations, to Pound hall ||
|-
|1:45 PM || Direction to breakout sessions || Various ||
|-
|1:45 PM || Classroom check / assistance || Various ||
|-
|2-4 PM || Registration Desk (1) || Austin Rotunda || Mary Joyce
|-
|3:00 PM  || Classroom check / assistance || Various ||
|-
|4-6 PM  ||  Registration Desk (1) || Austin Rotunda  ||
|-
|4:00 PM || Materials transfer, Berkman awards || Berkman to Charles || Carey Andersen, Yvette Wohn
|-
|5:30 PM  || Breakdown || Austin Rotunda || Sam Bayard
|-
|5:30 PM || Final questions, direct ticket holders to the charles  || Austin Rotunda ||
|-
|7:00 PM || Greeters / front table || Charles Hotel 3rd Floor || Carey Andersen, Yvette Wohn
|-
|7:00 PM || Music Facilitator || Ballroom ||
|-
|7:30 PM || Slideshow facilitator || Ballroom  ||  
|-
|}
 
All Day Volunteers
* Media people
** MAY 15: First camera, secondary camera, webcast
** MAY 16: Roving cameras, camera starters
* delicious/flickr tags/collection
 
MAY 17
 
* Brunch at Nesson's House

Latest revision as of 11:22, 17 June 2010

MAY 15

Time Responsibilities Location Sign Up
7-8 AM Moving materials and boxes to Austin, putting up signs, set up Austin Hall Tuna Chatterjee, Carey Andersen, Melanie Dulong
7:30 AM Timeline Setup Austin Rotunda Yvette Wohn
7:30 AM Website foamcore board setup Austin Rotunda Sally Walkerman
8 AM Ames Setup (Reserved seats, press, etc) Ames Courtroom Sam Bayard
8 AM Ames Traffic Management (3) Ames Courtroom Max Weinstein, Brandon Palmen
8-10 AM Registration Desk (4-6 people) Austin Rotunda Caroline Nolan, Carey Andersen, Melanie Dulong, Laureli Mallek, Persephone Miel
8-10 AM Backup press wrangling Austin Rotunda Lexie Koss, Caroline Nolan
9:30-11:00 AM Mic Runners (2) Ames Courtroom Sally Walkerman, Joyce Searls
11:30-1:00 PM Mic Runners (2) Ames Courtroom Joyce Searls, Renee Lloyd
10-12 PM Registration Desk (1-2) Austin Rotunda Carey Andersen, Laureli Mallek
12-2 PM Registration Desk (1) Austin Rotunda Sam Bayard
1-2:00 PM Directing participants to lunch and back Austin Hall/Pound Hall All Hands
2-4 PM Registration Desk (1) Austin Rotunda Chris Conley, Tuna Chatterjee
2-4 PM Mic Runners (2) Ames Courtroom Sally Walkerman, Vandana Aneja
4-6 PM Mic Runners (2) Ames Courtroom Sam Bayard, Chris Conley
4-6 PM Registration Desk (1) Austin Rotunda Vandana Aneja
5 PM Reception Setup Ropes Gray Miriam Simun, Mary Joyce
6 PM Breakdown and materials cleanup Austin Rotunda Sam Bayard
6-6:30 PM Reception traffic management Austin Hall/Pound Hall All Hands
6 PM Rock Band Facilitator John Chipman Gray Room
6 PM Music Facilitator Ropes Gray
ALL DAY Photographers Everywhere David A, Wendy S, Yvette Wohn
ALL DAY Question tool monitor The Internets egeorge
ALL DAY IRC and Twitter monitor The Internets wseltzer, egeorge, jcallina
ALL DAY Camera person #2 Ames Courtroom
BOTH DAYS YouTube Room Director Morgan Courtroom Leah Weinberger?
BOTH DAYS Matrix and Wiki Syncer The Internets


MAY 16

Time Responsibilities Location Sign Up
7-8 AM Moving materials and boxes to Austin, putting up signs, set up Austin Hall Tuna Chatterjee, Carey Andersen
8 AM Ames Setup (Reserved seats, press, etc) Ames Courtroom Chris Conley, Yvette Wohn
8 AM Ames Traffic Management Ames Courtroom Carey Andersen, Max Weinstein, Brandon Palmen
9 AM Sign Managers for breakout rooms (2) Various
8-9:30 AM Registration Desk (4-6 people) Austin Rotunda Caroline Nolan, Tuna Chatterjee, Sam Bayard, Renee Lloyd, Tim Hwang
9:30 AM Traffic management to Openness Sessions Ames/Austin Rotunda Sam Bayard
ALL DAY Austin North Manager Austin North
ALL DAY Austin West Manager Austin West
ALL DAY Austin East Manager Austin East
ALL DAY Langdell North Manager Langdell North Mike Deehan
ALL DAY Langdell South Manager Langdell South
ALL DAY Hauser 104 Manager Hauser 104
ALL DAY Hauser 102 Manager Hauser 102
ALL DAY Pound 102 Manager (at 11:15) Pound 102
ALL DAY Berkman Conf Room Manager (at 11:15) Berkman Center
10-12 PM Registration Desk (1) Austin Rotunda Sam Bayard
10:45 AM Self organizing / session organization assistance Austin Rotunda
11:15 AM Traffic management to breakout sessions Austin Rotunda All Hands
11:15 AM Classroom check / assistance Various
12-2 PM Registration Desk (1) Austin Rotunda Renee Lloyd
12:30-1:45 PM Direct people to lunch Various locations, to Pound hall
1:45 PM Direction to breakout sessions Various
1:45 PM Classroom check / assistance Various
2-4 PM Registration Desk (1) Austin Rotunda Mary Joyce
3:00 PM Classroom check / assistance Various
4-6 PM Registration Desk (1) Austin Rotunda
4:00 PM Materials transfer, Berkman awards Berkman to Charles Carey Andersen, Yvette Wohn
5:30 PM Breakdown Austin Rotunda Sam Bayard
5:30 PM Final questions, direct ticket holders to the charles Austin Rotunda
7:00 PM Greeters / front table Charles Hotel 3rd Floor Carey Andersen, Yvette Wohn
7:00 PM Music Facilitator Ballroom
7:30 PM Slideshow facilitator Ballroom

All Day Volunteers

  • Media people
    • MAY 15: First camera, secondary camera, webcast
    • MAY 16: Roving cameras, camera starters
  • delicious/flickr tags/collection

MAY 17

  • Brunch at Nesson's House
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