Difference between revisions of "Good practices for university open-access policies"

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{| align="left" style="background:#EFDFBB" cellpadding="5" cellspacing="0"
| style="border: 1px solid darkgray;" | Contents
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| style="border: 1px solid darkgray;" | '''Contents'''
 
* [[#Preface|Preface]]
 
* [[#Preface|Preface]]
 
* [[Drafting a policy]]
 
* [[Drafting a policy]]
 
* [[Adopting a policy]]
 
* [[Adopting a policy]]
* [[Implementing a policy|Implementing&nbsp;a&nbsp;policy&nbsp;&nbsp;]]   
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* [[Implementing a policy|Implementing&nbsp;a&nbsp;policy]]   
 
* [[Filling the repository]]
 
* [[Filling the repository]]
* [[Talking about a policy|Talking&nbsp;about&nbsp;a&nbsp;policy&nbsp;&nbsp;]]
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* [[Talking about a policy|Talking&nbsp;about&nbsp;a&nbsp;policy]]
* [[Revising this guide]]
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<!-- * [[Revising this guide]] -->
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* [[Other formats for this guide|Other&nbsp;formats&nbsp;for&nbsp;this&nbsp;guide&nbsp;]]
 
* [[Additional resources]]
 
* [[Additional resources]]
 
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| width="10px" style="background:white" |
 
|}
 
|}
  
* Last revised December 6, 2012. Version 1.0.
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* Last revised July 18, 2020. Version 1.8.
  
 
* Suggested short URL for this guide = [http://bit.ly/goodoa bit.ly/goodoa]
 
* Suggested short URL for this guide = [http://bit.ly/goodoa bit.ly/goodoa]
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== Preface ==
 
== Preface ==
  
* This is a guide to good practices for university open-access (OA) policies. It's based on the type of policy adopted at Harvard, Stanford, MIT, U of Kansas, U of Oregon, Trinity, Oberlin, Rollins, Wake Forest, Duke, U of Puerto Rico, Hawaii - Manoa, Columbia, Strathmore, Emory, Princeton, Jomo Kenyatta, Utah State, Bifröst, Miami, California - San Francisco, the U Massachusetts Medical School, Rutgers, and Georgia Tech (listing some but not all, and in chronological order). However, it includes recommendations that should be useful to institutions taking other approaches.  
+
* This is a guide to good practices for college and university open-access (OA) policies. It's based on the type of rights-retention OA policy first adopted at Harvard, Stanford, MIT, and the University of Kansas. Policies of this kind have since been adopted at [[Additional resources#Policies of the kind recommended in the guide | a wide variety of institutions]] in North America, Europe, Africa, and Asia, for example, at public and private institutions, large and small institutions, affluent and indigent institutions, research universities and liberal arts colleges, and at whole universities, schools within universities, and departments within schools.  
  
* The guide is designed to evolve. No early version will cover every point on which good practices would be desirable or might be discernible. We plan to revise and enlarge it over time, building on our own experience and the experience of colleagues elsewhere. We welcome suggestions.
+
* At the same time, the guide includes recommendations that should be useful to institutions taking other approaches.  
  
* The guide was in the works for several years before the first public version [http://cyber.law.harvard.edu/node/8005 launched] in October 2012. It's one small part of the larger effort described in Recommendation 4.2 of the [http://www.soros.org/openaccess/boai-10-recommendations ten-year anniversary statement of the Budapest Open Access Initiative] (September 2012): Supporters of open access "should develop guidelines to universities and funding agencies considering OA policies, including recommended policy terms, best practices, and answers to frequently asked questions."
+
* The guide is designed to evolve. We revise and enlarge it regularly, building on our own experience and the experience of colleagues elsewhere. We welcome suggestions.
 +
 
 +
* The guide was in the works for several years before we [http://web.archive.org/web/20121020105026/http://cyber.law.harvard.edu/node/8005 launched] the first public version in October 2012. It's one small part of the larger effort described in Recommendation 4.2 of the [http://www.opensocietyfoundations.org/openaccess/boai-10-recommendations ten-year anniversary statement of the Budapest Open Access Initiative] (September 2012): Supporters of open access "should develop guidelines to universities and funding agencies considering OA policies, including recommended policy terms, best practices, and answers to frequently asked questions."
  
 
* We deliberately call our recommendations "good practices" rather than "best practices". On many points, there are multiple, divergent good practices. Good practices can change as circumstances change, and as we learn more. Good practices are easier to identify than best practices. And there can be wider agreement on which practices are good than on which practices are best.  
 
* We deliberately call our recommendations "good practices" rather than "best practices". On many points, there are multiple, divergent good practices. Good practices can change as circumstances change, and as we learn more. Good practices are easier to identify than best practices. And there can be wider agreement on which practices are good than on which practices are best.  
  
* We hope the guide will be useful to institutions considering an OA policy, and to faculty, students, librarians, and administrators who would like their institution to start considering one.  
+
* We hope the guide will be useful to institutions considering an OA policy or reviewing an older policy, and to faculty, students, librarians, and administrators who want their institution to start considering one.
 +
 
 +
* The guide is written and edited by [http://www.seas.harvard.edu/~shieber/ Stuart Shieber] and [http://cyber.law.harvard.edu/~psuber/wiki/Peter_Suber Peter Suber]. It reflects our views as individuals, not necessarily those of Harvard University.
 +
** Stuart is a Professor of Computer Science and the Faculty Director of the Harvard Office for Scholarly Communication. Stuart's ORCID is [http://orcid.org/0000-0002-7733-8195 0000-0002-7733-8195].
 +
** Peter is the Director of the Harvard Office for Scholarly Communication, Director of the Harvard Open Access Project, and Senior Researcher at the Berkman Klein Center for Internet & Society. Peter's ORCID is [http://orcid.org/0000-0002-3577-2890 0000-0002-3577-2890].
 +
** Emily Kilcer researched and wrote the section on [[Filling the repository]]. Emily is a Project Coordinator at the Harvard Office for Scholarly Communication and Research Assistant at the Harvard Open Access Project. Emily's ORCID is [http://orcid.org/0000-0002-4141-5646 0000-0002-4141-5646].  
  
* The guide is written and edited by [http://www.seas.harvard.edu/~shieber/ Stuart Shieber] and [http://bit.ly/suber-gplus Peter Suber].
+
* We've written the guide in consultation with these expert colleagues:
** Stuart is a Professor of Computer Science and the Director of the Office for Scholarly Communication at Harvard University.  
+
** Ginny Barbour, Executive Officer of the Australasian Open Access Support Group (AOASG)
** Peter is the Director of the Harvard Open Access Project, Special Advisor to the Harvard Office for Scholarly Communication, and Fellow at the Berkman Center for Internet & Society. The guide reflects their views as individuals, not necessarily those of Harvard University.
+
** Isabel Bernal, Manager of institutional repository DIGITAL.CSIC, Spanish National Research Council (Consejo Superior de Investigaciones Científicas, CSIC)
** Emily Kilcer researched and wrote the section on [[Filling the repository]]. Emily is a Project Coordinator at the Harvard Office for Scholarly Communication and Research Assistant at the Harvard Open Access Project.  
+
** Amy Brand, Director of The MIT Press, and Affiliate of the Berkman Klein Center for Internet & Society  
 +
** Ellen Finnie, Program Manager, Scholarly Publishing and Licensing, MIT Libraries
 +
** Ada Emmett, 2012-2013 Visiting Associate Professor of Library and Information Science and Special Assistant to the Dean for Scholarly Communications, Purdue University;  Scholarly Communications Program Head, University of Kansas (KU) Libraries, and Chair of the KU Open Access Task Force
 +
** Heather Joseph, Executive Director of the Scholarly Publishing and Academic Resources Coalition (SPARC)
 +
** Iryna Kuchma, Open Access Programme Manager of Electronic Information for Libraries (EIFL)
 +
** Andrée Rathemacher, Professor Librarian, University of Rhode Island
 +
** Alma Swan, Convenor of Enabling Open Scholarship (EOS), Director of the Directory of Open Access Journals, and Director of Key Perspectives Ltd.
  
* We thank the following colleagues and organizations for their support, and hope to enlarge both lists over time. Please [mailto:shieber@seas.harvard.edu,psuber@cyber.law.harvard.edu contact us] if you or your organization may be interested. Readers should not assume that consulting experts and endorsing organizations support every recommendation in the guide.
+
* The guide is endorsed by these projects and organizations:
** The guide has been written in consultation with these expert colleagues:
+
** [http://www.arl.org/ Association of Research Libraries] (ARL)
*** Isabel Bernal, Manager of institutional repository DIGITAL.CSIC, Spanish National Research Council (Consejo Superior de Investigaciones Científicas, CSIC)
+
** [http://aoasg.org.au/ Australasian Open Access Support Group] (AOASG)
*** Amy Brand, Assistant Provost for Faculty Appointments and Information, and Special Advisor to the Office for Scholarly Communication, Harvard University
+
** [http://www.arl.org/sparc/about/COAPI/index.shtml Coalition of Open Access Policy Institutions] (COAPI)
*** Ellen Finnie Duranceau, Program Manager, Scholarly Publishing and Licensing, MIT Libraries
+
** [http://www.coar-repositories.org/ Confederation of Open Access Repositories] (COAR)
*** Ada Emmett, 2012-2013 Visiting Associate Professor of Library and Information Science and Special Assistant to the Dean for Scholarly Communications, Purdue University;  Scholarly Communications Program Head, University of Kansas (KU) Libraries, and Chair of the KU Open Access Task Force
+
** [http://www.eifl.net Electronic Information for Libraries] (EIFL)
*** Heather Joseph, Executive Director, Scholarly Publishing and Academic Resources Coalition
+
** [http://www.openscholarship.org/ Enabling Open Scholarship] (EOS)
*** Iryna Kuchma, Open Access Programme Manager, Electronic Information for Libraries
+
** [http://cyber.law.harvard.edu/hoap Harvard Open Access Project] (HOAP)
*** Alma Swan, Convenor, Enabling Open Scholarship
+
** [http://www.liasa-new.org.za/ Library and Information Association of South Africa] (LIASA)
** The guide is endorsed by these projects and organizations:
+
** [http://www.medoanet.eu/ Mediterranean Open Access Network] (MedOANet)
*** [http://www.arl.org/sparc/about/COAPI/index.shtml Coalition of Open Access Policy Institutions] (COAPI)
+
** [http://www.oberlingroup.org/ Oberlin Group]
*** [http://www.coar-repositories.org/ Confederation of Open Access Repositories] (COAR)
+
** [http://oad.simmons.edu Open Access Directory] (OAD)
*** [http://www.eifl.net Electronic Information for Libraries] (EIFL)
+
** [http://www.pasteur4oa.eu/ Open Access Policy Alignment Strategies for European Union Research] (PASTEUR4OA)
*** [http://www.openscholarship.org/ Enabling Open Scholarship] (EOS)
+
** [https://web.archive.org/web/20121112224256/http://www.openoasis.org/ Open Access Scholarly Information Sourcebook] (OASIS)
*** [http://cyber.law.harvard.edu/hoap Harvard Open Access Project] (HOAP)
+
** [http://www.righttoresearch.org/ Right to Research Coalition] (R2RC)
*** [http://oad.simmons.edu Open Access Directory] (OAD)
+
** [http://www.arl.org/sparc/ Scholarly Publishing and Academic Resources Coalition] (SPARC)
*** [http://www.open-access.org.uk Open Access Implementation Group] (OAIG)
+
** [http://www.sparceurope.org/ SPARC Europe]
*** [http://www.openoasis.org Open Access Scholarly Information Sourcebook] (OASIS)
+
** [http://web.archive.org/web/20130815022905/http://open-access.org.uk UK Open Access Implementation Group] (OAIG)
*** [http://www.arl.org/sparc/ Scholarly Publishing and Academic Resources Coalition] (SPARC)
 
*** [http://www.sparceurope.org/ SPARC Europe]
 
  
* For a PDF version of any section of the guide, click the "printable version" link in the left sidebar.
+
* We thank the colleagues and organizations listed here, and hope to add more over time. Please [mailto:shieber@seas.harvard.edu,psuber@cyber.law.harvard.edu contact us] if you or your organization may be interested. Readers should not assume that consulting experts and endorsing organizations support every recommendation in the guide.

Latest revision as of 09:48, 18 July 2020

Contents
  • Last revised July 18, 2020. Version 1.8.

Preface

  • This is a guide to good practices for college and university open-access (OA) policies. It's based on the type of rights-retention OA policy first adopted at Harvard, Stanford, MIT, and the University of Kansas. Policies of this kind have since been adopted at a wide variety of institutions in North America, Europe, Africa, and Asia, for example, at public and private institutions, large and small institutions, affluent and indigent institutions, research universities and liberal arts colleges, and at whole universities, schools within universities, and departments within schools.
  • At the same time, the guide includes recommendations that should be useful to institutions taking other approaches.
  • The guide is designed to evolve. We revise and enlarge it regularly, building on our own experience and the experience of colleagues elsewhere. We welcome suggestions.
  • The guide was in the works for several years before we launched the first public version in October 2012. It's one small part of the larger effort described in Recommendation 4.2 of the ten-year anniversary statement of the Budapest Open Access Initiative (September 2012): Supporters of open access "should develop guidelines to universities and funding agencies considering OA policies, including recommended policy terms, best practices, and answers to frequently asked questions."
  • We deliberately call our recommendations "good practices" rather than "best practices". On many points, there are multiple, divergent good practices. Good practices can change as circumstances change, and as we learn more. Good practices are easier to identify than best practices. And there can be wider agreement on which practices are good than on which practices are best.
  • We hope the guide will be useful to institutions considering an OA policy or reviewing an older policy, and to faculty, students, librarians, and administrators who want their institution to start considering one.
  • The guide is written and edited by Stuart Shieber and Peter Suber. It reflects our views as individuals, not necessarily those of Harvard University.
    • Stuart is a Professor of Computer Science and the Faculty Director of the Harvard Office for Scholarly Communication. Stuart's ORCID is 0000-0002-7733-8195.
    • Peter is the Director of the Harvard Office for Scholarly Communication, Director of the Harvard Open Access Project, and Senior Researcher at the Berkman Klein Center for Internet & Society. Peter's ORCID is 0000-0002-3577-2890.
    • Emily Kilcer researched and wrote the section on Filling the repository. Emily is a Project Coordinator at the Harvard Office for Scholarly Communication and Research Assistant at the Harvard Open Access Project. Emily's ORCID is 0000-0002-4141-5646.
  • We've written the guide in consultation with these expert colleagues:
    • Ginny Barbour, Executive Officer of the Australasian Open Access Support Group (AOASG)
    • Isabel Bernal, Manager of institutional repository DIGITAL.CSIC, Spanish National Research Council (Consejo Superior de Investigaciones Científicas, CSIC)
    • Amy Brand, Director of The MIT Press, and Affiliate of the Berkman Klein Center for Internet & Society
    • Ellen Finnie, Program Manager, Scholarly Publishing and Licensing, MIT Libraries
    • Ada Emmett, 2012-2013 Visiting Associate Professor of Library and Information Science and Special Assistant to the Dean for Scholarly Communications, Purdue University; Scholarly Communications Program Head, University of Kansas (KU) Libraries, and Chair of the KU Open Access Task Force
    • Heather Joseph, Executive Director of the Scholarly Publishing and Academic Resources Coalition (SPARC)
    • Iryna Kuchma, Open Access Programme Manager of Electronic Information for Libraries (EIFL)
    • Andrée Rathemacher, Professor Librarian, University of Rhode Island
    • Alma Swan, Convenor of Enabling Open Scholarship (EOS), Director of the Directory of Open Access Journals, and Director of Key Perspectives Ltd.
  • We thank the colleagues and organizations listed here, and hope to add more over time. Please contact us if you or your organization may be interested. Readers should not assume that consulting experts and endorsing organizations support every recommendation in the guide.