Difference between revisions of "Good practices for university open-access policies"

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| style="border: 1px solid darkgray;" | Contents
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| style="border: 1px solid darkgray;" | '''Contents'''
 
* [[#Preface|Preface]]
 
* [[#Preface|Preface]]
 
* [[Drafting a policy]]
 
* [[Drafting a policy]]
 
* [[Adopting a policy]]
 
* [[Adopting a policy]]
* [[Implementing a policy|Implementing&nbsp;a&nbsp;policy&nbsp;&nbsp;]]   
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* [[Implementing a policy|Implementing a policy]]   
 
* [[Filling the repository]]
 
* [[Filling the repository]]
* [[Talking about a policy|Talking&nbsp;about&nbsp;a&nbsp;policy&nbsp;&nbsp;]]
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* [[Talking about a policy|Talking about a policy]]
* [[Revising this guide]]
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<!-- * [[Revising this guide]] -->
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* [[Other formats for this guide|Other formats for this guide]]
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* [[Additional resources]]
 
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* Last revised September 18, 2012. Version 0.8.
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* Last revised August 11, 2021. Version 1.8.
  
* Suggested short URL for this page = [http://bit.ly/oa-good bit.ly/oa-good]
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* Suggested short URL for this guide = [http://bit.ly/goodoa bit.ly/goodoa]
  
* ''This version is not yet public. When the text is a little more polished, and we have a critical mass of consulting experts and supporting organizations, we'll make it public. We're aiming for a public launch before Open Access Week 2012.''
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== Preface ==
 +
 
 +
* This is a guide to good practices for college and university open-access (OA) policies. It's based on the type of rights-retention OA policy first adopted at Harvard, Stanford, MIT, and the University of Kansas. Policies of this kind have since been adopted at [[Additional resources#Policies of the kind recommended in the guide | a wide variety of institutions]] in North America, Europe, Africa, Asia, and Australasia, for example, at public and private institutions, large and small institutions, affluent and indigent institutions, research universities and liberal arts colleges, and at whole universities, schools within universities, and departments within schools.
 +
 
 +
* At the same time, the guide includes recommendations that should be useful to institutions taking other approaches.
 +
 
 +
* The guide is designed to evolve. We revise and enlarge it regularly, building on our own experience and the experience of colleagues elsewhere. We welcome suggestions.
  
== Preface ==
+
* The guide was in the works for several years before we [http://web.archive.org/web/20121020105026/http://cyber.law.harvard.edu/node/8005 launched] the first public version in October 2012. It's one small part of the larger effort described in Recommendation 4.2 of the [http://www.opensocietyfoundations.org/openaccess/boai-10-recommendations ten-year anniversary statement of the Budapest Open Access Initiative] (September 2012): Supporters of open access "should develop guidelines to universities and funding agencies considering OA policies, including recommended policy terms, best practices, and answers to frequently asked questions."
 +
 
 +
* We deliberately call our recommendations "good practices" rather than "best practices". On many points, there are multiple, divergent good practices. Good practices can change as circumstances change, and as we learn more. Good practices are easier to identify than best practices. And there can be wider agreement on which practices are good than on which practices are best.
  
* This is a guide to good practices for university open-access (OA) policies. It's based on the type of policy adopted at Harvard, Stanford, MIT, U of Kansas, U of Oregon, Trinity, Oberlin, Wake Forest, Duke, U of Puerto Rico, Hawaii - Manoa, Columbia, Strathmore U, Emory, Princeton, Bucknell, Jomo Kenyatta, Utah State, Bifröst, Miami, California - San Francisco, and the U Massachusetts Medical School (listing some but not all, and in chronological order). However, it includes recommendations that should be useful to institutions with other sorts of OA policy as well.  
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* We hope the guide will be useful to institutions considering an OA policy or reviewing an older policy, and to faculty, students, librarians, and administrators who want their institution to start considering one.  
  
* The guide may always be incomplete. In any case, this version is incomplete and doesn't cover every point on which good practices would be desirable or might be discernible. We plan to revise and enlarge the guide over time, and to mark each edition with a version number and date.
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* The guide is written and edited by [http://cyber.law.harvard.edu/~psuber/wiki/Peter_Suber Peter Suber] and [http://www.seas.harvard.edu/~shieber/ Stuart Shieber]. It reflects our views as individuals, not necessarily those of Harvard University.
 +
** Peter is the Director of the Harvard Office for Scholarly Communication, Director of the Harvard Open Access Project, and Senior Researcher at the Berkman Klein Center for Internet & Society. Peter's ORCID is [http://orcid.org/0000-0002-3577-2890 0000-0002-3577-2890].
 +
** Stuart is a Professor of Computer Science and the Faculty Director of the Harvard Office for Scholarly Communication. Stuart's ORCID is [http://orcid.org/0000-0002-7733-8195 0000-0002-7733-8195].
 +
** Emily Kilcer researched and wrote the section on [[Filling the repository]]. Emily is a Project Coordinator at the Harvard Office for Scholarly Communication and Research Assistant at the Harvard Open Access Project. Emily's ORCID is [http://orcid.org/0000-0002-4141-5646 0000-0002-4141-5646].  
  
* For a PDF version of any section of the guide, click the "printable version" link in the left sidebar.
+
* We've written the guide in consultation with these expert colleagues:
 +
** Ginny Barbour, Executive Officer of the Australasian Open Access Support Group (AOASG)
 +
** Isabel Bernal, Manager of institutional repository DIGITAL.CSIC, Spanish National Research Council (Consejo Superior de Investigaciones Científicas, CSIC)
 +
** Amy Brand, Director of The MIT Press, and Affiliate of the Berkman Klein Center for Internet & Society
 +
** Ellen Finnie, Program Manager, Scholarly Publishing and Licensing, MIT Libraries
 +
** Ada Emmett, 2012-2013 Visiting Associate Professor of Library and Information Science and Special Assistant to the Dean for Scholarly Communications, Purdue University;  Scholarly Communications Program Head, University of Kansas (KU) Libraries, and Chair of the KU Open Access Task Force
 +
** Heather Joseph, Executive Director of the Scholarly Publishing and Academic Resources Coalition (SPARC)
 +
** Iryna Kuchma, Open Access Programme Manager of Electronic Information for Libraries (EIFL)
 +
** Andrée Rathemacher, Professor Librarian, University of Rhode Island
 +
** Alma Swan, Convenor of Enabling Open Scholarship (EOS), Director of the Directory of Open Access Journals, and Director of Key Perspectives Ltd.
  
* The guide is edited and written by [http://www.seas.harvard.edu/~shieber/ Stuart Shieber] and [http://bit.ly/suber-gplus Peter Suber]. Stuart is a Professor of Computer Science and the Director of the Office for Scholarly Communication at Harvard University. Peter is the Director of the Harvard Open Access Project, Special Advisor to the Harvard Office for Scholarly Communication, and Fellow at the Berkman Center for Internet & Society. The guide reflects their views as individuals, in consultation with many others (below), not necessarily the views of Harvard University.  
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* The guide is endorsed by these projects and organizations:
** Emily Kilcer researched and wrote the section on [[Filling the repository]]. Emily is a Project Coordinator at the Harvard Office for Scholarly Communication and Research Assistant at the Harvard Open Access Project.
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** [http://www.arl.org/ Association of Research Libraries] (ARL)
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** [http://aoasg.org.au/ Australasian Open Access Support Group] (AOASG)
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** [http://www.arl.org/sparc/about/COAPI/index.shtml Coalition of Open Access Policy Institutions] (COAPI)
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** [http://www.coar-repositories.org/ Confederation of Open Access Repositories] (COAR)
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** [http://www.eifl.net Electronic Information for Libraries] (EIFL)
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** [http://www.openscholarship.org/ Enabling Open Scholarship] (EOS)
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** [http://cyber.law.harvard.edu/hoap Harvard Open Access Project] (HOAP)
 +
** [http://www.liasa-new.org.za/ Library and Information Association of South Africa] (LIASA)
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** [http://www.medoanet.eu/ Mediterranean Open Access Network] (MedOANet)
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** [http://www.oberlingroup.org/ Oberlin Group]
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** [http://oad.simmons.edu Open Access Directory] (OAD)
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** [http://www.pasteur4oa.eu/ Open Access Policy Alignment Strategies for European Union Research] (PASTEUR4OA)
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** [https://web.archive.org/web/20121112224256/http://www.openoasis.org/ Open Access Scholarly Information Sourcebook] (OASIS)
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** [http://www.righttoresearch.org/ Right to Research Coalition] (R2RC)
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** [http://www.arl.org/sparc/ Scholarly Publishing and Academic Resources Coalition] (SPARC)
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** [http://www.sparceurope.org/ SPARC Europe]
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** [http://web.archive.org/web/20130815022905/http://open-access.org.uk UK Open Access Implementation Group] (OAIG)
  
* The following consulted experts and endorsing organizations have agreed to be listed but do not necessarily approve every recommendation in the guide.
+
* We thank the colleagues and organizations listed here, and hope to add more over time. Please [mailto:shieber@seas.harvard.edu,psuber@cyber.law.harvard.edu contact us] if you or your organization may be interested. Readers should not assume that consulting experts and endorsing organizations support every recommendation in the guide.
** The guide was written in consultation with:
 
*** Ellen Finnie Duranceau (Program Manager, Scholarly Publishing and Licensing, MIT Libraries), Heather Joseph (Executive Director, Scholarly Publishing and Academic Resources Coalition), Iryna Kuchma (Open Access Programme Manager, Electronic Information for Libraries), Alma Swan (Convenor, Enabling Open Scholarship).
 
** The guide is endorsed by:
 
*** [http://www.eifl.net EIFL] (Electronic Information for Libraries)
 
*** [http://www.openscholarship.org/ EOS] (Enabling Open Scholarship)
 
*** [http://www.openoasis.org OASIS] (Open Access Scholarly Information Sourcebook)
 
*** [http://www.arl.org/sparc/ SPARC] (Scholarly Publishing and Academic Resources Coalition)
 
*** [http://www.sparceurope.org/ SPARC Europe]
 

Latest revision as of 17:01, 11 August 2021

Contents
  • Last revised August 11, 2021. Version 1.8.

Preface

  • This is a guide to good practices for college and university open-access (OA) policies. It's based on the type of rights-retention OA policy first adopted at Harvard, Stanford, MIT, and the University of Kansas. Policies of this kind have since been adopted at a wide variety of institutions in North America, Europe, Africa, Asia, and Australasia, for example, at public and private institutions, large and small institutions, affluent and indigent institutions, research universities and liberal arts colleges, and at whole universities, schools within universities, and departments within schools.
  • At the same time, the guide includes recommendations that should be useful to institutions taking other approaches.
  • The guide is designed to evolve. We revise and enlarge it regularly, building on our own experience and the experience of colleagues elsewhere. We welcome suggestions.
  • The guide was in the works for several years before we launched the first public version in October 2012. It's one small part of the larger effort described in Recommendation 4.2 of the ten-year anniversary statement of the Budapest Open Access Initiative (September 2012): Supporters of open access "should develop guidelines to universities and funding agencies considering OA policies, including recommended policy terms, best practices, and answers to frequently asked questions."
  • We deliberately call our recommendations "good practices" rather than "best practices". On many points, there are multiple, divergent good practices. Good practices can change as circumstances change, and as we learn more. Good practices are easier to identify than best practices. And there can be wider agreement on which practices are good than on which practices are best.
  • We hope the guide will be useful to institutions considering an OA policy or reviewing an older policy, and to faculty, students, librarians, and administrators who want their institution to start considering one.
  • The guide is written and edited by Peter Suber and Stuart Shieber. It reflects our views as individuals, not necessarily those of Harvard University.
    • Peter is the Director of the Harvard Office for Scholarly Communication, Director of the Harvard Open Access Project, and Senior Researcher at the Berkman Klein Center for Internet & Society. Peter's ORCID is 0000-0002-3577-2890.
    • Stuart is a Professor of Computer Science and the Faculty Director of the Harvard Office for Scholarly Communication. Stuart's ORCID is 0000-0002-7733-8195.
    • Emily Kilcer researched and wrote the section on Filling the repository. Emily is a Project Coordinator at the Harvard Office for Scholarly Communication and Research Assistant at the Harvard Open Access Project. Emily's ORCID is 0000-0002-4141-5646.
  • We've written the guide in consultation with these expert colleagues:
    • Ginny Barbour, Executive Officer of the Australasian Open Access Support Group (AOASG)
    • Isabel Bernal, Manager of institutional repository DIGITAL.CSIC, Spanish National Research Council (Consejo Superior de Investigaciones Científicas, CSIC)
    • Amy Brand, Director of The MIT Press, and Affiliate of the Berkman Klein Center for Internet & Society
    • Ellen Finnie, Program Manager, Scholarly Publishing and Licensing, MIT Libraries
    • Ada Emmett, 2012-2013 Visiting Associate Professor of Library and Information Science and Special Assistant to the Dean for Scholarly Communications, Purdue University; Scholarly Communications Program Head, University of Kansas (KU) Libraries, and Chair of the KU Open Access Task Force
    • Heather Joseph, Executive Director of the Scholarly Publishing and Academic Resources Coalition (SPARC)
    • Iryna Kuchma, Open Access Programme Manager of Electronic Information for Libraries (EIFL)
    • Andrée Rathemacher, Professor Librarian, University of Rhode Island
    • Alma Swan, Convenor of Enabling Open Scholarship (EOS), Director of the Directory of Open Access Journals, and Director of Key Perspectives Ltd.
  • We thank the colleagues and organizations listed here, and hope to add more over time. Please contact us if you or your organization may be interested. Readers should not assume that consulting experts and endorsing organizations support every recommendation in the guide.