Application Tracker

Basic tool requirements:

General

• Create a database of profiles for people interested in applying to open Berkman positions,
• Accept application materials – CVs, cover letters, other various attachments/files including links and multimedia.

Administrators / decision makers

• Can manage job listings,
• Have the ability to report on candidates and the materials they've submitted,
• Can classify and download all of a certain kind of file (eg: all CVs, or all proposals, or all letters of recommendation, etc.),
• Are able to download all materials for a specific candidate (eg: get all of John Smith's application materials),
• Have the ability to send responses to applicants individually and as a group (eg: when a position has been filled, email all other applicants of the change in status),
• A basic "workflow" to track decisions and where an applicant stands in the process.

The applicant

• Can manage their profile and complete it incrementally,
• Can apply to multiple positions and tailor their application/letters/files to each application,
• Allow non-applicants – primarily people submitting letters of recommendation on an applicant’s behalf – to submit materials that would link to the applicant’s application

We envision this being written in Rails, and are open to it being a plugin to an existing application (eg. Redmine) or a standalone application altogether. We are not entirely beholden to Rails as the implementation language, though we do have a strong preference for it. Put it this way: If we do not get a qualified applicant to build the application in Rails, then we're willing to consider building it in something else.

Your ideas are GREATLY appreciated!