What Are The Diverse Types Of Time Management Techniques

Time management is a hot topic discussed in every organization, educational institutions, etc.

Why is it so important?

In general, time management is all about getting more things done in less time. The more you are good at time management, the more productive you will be.

Therefore, it is crucial to be aware of different time management techniques so that you can pick the one that best suits your personality.

Pomodoro technique

The Pomodoro technique is a widely used technique invented by “Francesco Cirillo” - an author and software developer.

The ideology of this technique is pretty simple. It suggests that one should break down the daily task and execute it in intervals with some short breaks.

For example, you get your hands dirt for twenty-five minutes straight-which is called one Pomodoro, and then take three to five minutes. After four Pomodoro, you take a bit longer break of fifteen to thirty minutes to recharge yourself.

If you are an email marketer and your final goal is to launch an email campaign. Your tasks could include building an email list, creating an email template, crafting email content, etc.

Pro tip- If you wish to find email adresses quickly, you can use email finder tools such as GetEmail.io. This tool locates the correct email address in a noticeably short span of time.

Getting things done – GTD technique

Getting things done is another popular used technique.

This technique helps you to break down bigger tasks into smaller doable steps and then finish each of those small steps immediately one by one.

You could explore more about this technique and accomplish your tasks in a relaxed manner.

Eisenhower matrix

This is also called the urgent-important matrix.

With this technique, you can separate the four quadrants, sort them by urgent vs. not urgent and important vs. not important.

Important tasks are those you feel would contribute to your long-term goals and the urgent tasks are the ones that should be done immediately.

- 1st quadrant – Important, not urgent – This quadrant constitutes tasks such as time with your family, going jogging, etc. You can decide when to do this task.

- 2nd quadrant –Important, Urgent – This quadrant comprises of tasks such as production movement, pressing deadlines. You must do this task on priority.

- 3rd quadrant –Not important, Urgent –In this quadrant you have tasks such as booking appointments. These tasks could be delegated.

- 4th quadrant –Not important, not urgent – This quadrant confines tasks such as calling your friend, posting on social media, etc. These tasks can be deleted.

1-3-5 rule

Every day you can complete one big task, three medium things, and five small tasks. That means on any day you can allot yourself nine tasks with difficulty range as mentioned above.

20/80 principle – Pareto analysis

Studies say that eighty percent of the outcomes depend on twenty percent of the tasks you do. Hence, look for the tasks in your to-do list that could contribute to an eighty percent task completion rate.

Not-to-do-list

For many this sounds insane but trust me this is a good technique to avoid doing things that may distract you from carrying out important tasks.

The jar glass technique

You must categorize the list of things you ought to do such as water, sand, pebbles, and rocks. Here, rock will be the most important task or big task and water denoting the easiest task.

It makes sense, right? When you do the important things first you will have more time to complete the small tasks quickly.

Concluding thoughts

We live in a world that is so fast paced now, hence maintaining a routine and living up to the changes around is challenging.

However, with good time management skills you would be able to maximize your productivity.