Organizers To Do List

This is the current list of tasks for the IPG organizers.

• Send travel and accommodations email to participants. Include a note to remind participants that some limited amount of sponsorship is available, if needed. (Zak)
• Organize travel and acc. for participants that MoFo is sponsoring (Zak)

• Encourage participants to get an early start on the symposium. Drop them a mail that encourages them to:
  • write up a few brief notes on their interest in the symposium
  • adopt a session as coordinator
  • present an edge case

• Finalize schedule (Zak)
  • Send draft to rest of team (Zak)

• Solicit edge case presenters (after schedule is finalized) (Team)

• Draft guidelines for presenting an edge case. Such as:
  • 5 minutes or less (like a lightning talk)
  • ...

• Send out an orientation email for participants. Include:
  • schedule and a list of activities at the symposium
  • a set of questions to get people thinking about the issues at the symposium
  • maps and travel directions
  • the outcomes we hope to have from the event
  • a request for ideas on what tangible things the event could lead to
  • a request to blog about the event before they attend
  • suggestions on how to get the best from the event

• Meaningful outcomes could include:
  • blogging about the event
  • having participants host or sponsor an IPG in another area
  • publishing the discussions or conclusions from the event
  • ...

• Misc. Issues:
  • we need to make sure to confirm who can and cannot attend
  • we should also draft a followup message for the event

• Create draft badges (Zak)